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During the Regular Monthly Meetings, issues that are considered as "Official Council Business" are discussed and deliberated. No action of the Council shall be effective unless it is adopted by a majority of the members whereby a quorum of not less than sixty percent (60%) of the membership has been established.
The third Wednesday meetings are known as Special Monthly Meetings. During the Special Monthly Meetings, the Council meets with Government, and Private Sector officials, as well as non-profit organizations that have requested for an audience with the Council. The objectives of the Council are:
- To provide a forum for collective deliberation among its members, for the purposes of arriving at constructive recommendations to improve government services relative to the needs of the community;
- To provide a medium for mutual advice and assistance among the members in the performance of their functions and duties as members of the Mayors' Council of Guam; and
- To act as the communication link between the three branches of Government, the Military Communities and other Federal Agencies when coordinating and/or transacting official business and/or in the deliberation of common issues.
Although not a line department or agency by name, the Mayors' Council of Guam is an entity of the Government of Guam under the Executive Branch of Government. With regards to the day-to-day operations or in the event of natural or man made emergency or disaster operations, collective collaboration and coordination protocols exist between the Mayors' Council of Guam and the Executive Branch. However, unlike Directors, Deputy Directors and Administrators of the Executive Branch, the Mayors and Vice Mayors of Guam do not answer to the Governor or Lt. Governor of Guam.
WHAT WE DO
MCOG Administrative Office. The Mayors' Council Administrative Office consists of personnel to carry out the purposes prescribed in Chapter 40, Title 5 of the Guam Code Annotated. Council personnel shall include an Executive Director who is employed in the unclassified service and serves at the pleasure of the Council. The Executive Director's duties
and responsibilities include, but are not limited to the following:
- Serving as the Executive Secretary of the Council and the Executive Committee;
- Being responsible for the day-to-day operations of the Council Administrative personnel;
- Serving as the Certifying Officer for the Council and all accounts of the nineteen (19) districts;
- Serving as the Liaison Officer between the Council and all instrumentalities, public and private, in the conduct of Council business;
- Serving as the Response Activity Coordinator (RAC) for the Mayors' Council, assisting in coordinating the civilian emergency preparedness system in time of natural or manmade emergencies or disasters; and
- Serving as the Public Information Officer for the Council.
Duties and Responsibilities of the Mayors' Council Administrative Office.
Other duties and responsibilities of the MCOG Administrative Office include, but are not limited to the following:
- Reviewing, certifying and processing all procurement and Request for Payment documents submitted by the respective District Mayors;
- Processing all procurement and Request for Payment documents to the Department of Administration for further action and/or payment;
- Processing all necessary documents relative to the recruitment, separation and compensation of all employees of the Council and the District Mayor's Offices; and
- Providing additional administrative and logistical support to the Council and the nineteen (19) District Offices in preparation for, during and after official functions and activities of the Mayors' Council of Guam.
- The MCOG Administrative Office does not provide any direct services other than general information to the general public.
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